Privacy Policy

tx2events is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, you can be assured that it will only be used in accordance with this privacy statement.

tx2events may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from May 2018.

What information do we collect?

We may collect, store and use the following kinds of personal information:

(a) information about your computer and about your visits to and use of this website (including your IP address, geographical location, browser type and version, operating system, referral source, length of visit, page views and website navigation);
(b) information that you provide to us for the purpose of subscribing to our email notifications or registering for events that we organise or manage on behalf of a third party (including name, job title, company, contact information, email);
(c) any other information that you choose to send to us.

What we do with the information we gather

We require this information to understand your needs and provide you with a better service, and for the following reasons:

  • To communicate information on any events you have registered to attend.
  • To process card payments for event registrations.
  • To contact you if we have a query regarding your event or your event registration
  • Internal record keeping.
  • We may use the information to improve our services.
  • We may send promotional emails about events or other information which we think you may find interesting using the email address which you have provided.
  • We may also use your information to contact you for market research purposes and contact you by email, phone or mail. We may use the information to customise our events according to your interests.

Marketing

We use MailChimp as our marketing automation platform. The information you provide will be transferred to MailChimp for processing in accordance with their Privacy Policy and Terms.

Sharing your information

We do not share personal information outside of tx2events unless one of the following factors applies:

You grant consent for us to do so:

  • We will share personal information with companies, organisations or individuals outside of tx2events when we have your consent to do so. We require opt-in consent for the sharing of any personal data.

For external processing:

  • We may disclose personal data to our suppliers insofar as reasonably necessary and based on our instructions and in compliance with our Privacy Policy and any other appropriate confidentiality and security measures, for the purposes of delivering our services to you.

For legal reasons:

  • We will share personal information with companies, organisations or individuals outside of tx2events where such a disclosure is necessary for compliance with a legal obligation to which we are subject. We may also disclose your personal information where we are allowed by law to protect or enforce our rights or the rights of others and for the detection and prevention of crimes, such as fraud.

Data protection principles

When processing your information, we must comply with the six enforceable principles of good practice. These provide that your personal information must be:

  • processed lawfully, fairly and in a transparent manner
  • processed for specified, explicit and legitimate purposes
  • adequate, relevant and limited to what is necessary
  • accurate and kept up-to-date
  • kept for no longer than is necessary, and
  • processed in a manner than ensures appropriate security.

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Your legal rights

You have various legal rights in relation to the information you give us, or which we collect about you, as follows:

  • You have a right to access the informationwe hold about you free-of-charge, together with various information about why and how we are using your information, to whom we may have disclosed that information, from where we originally obtained the information and for how long we will use your information.
  • You have the right to ask us to rectify any informationwe hold about you that is inaccurate or incomplete.
  • You have the right to ask us to erase the informationwe hold about you (the ‘right to be forgotten’). Please note that this right can only be exercised in certain circumstances and, if you ask us to erase your information and we are unable to do so, we will explain why not.
  • You have the right to ask us to stop using your informationwhere: (i) the information we hold about you is inaccurate; (ii) we are unlawfully using your information; (iii) we no longer need to use the information; or (iv) we do not have a legitimate reason to use the information. Please note that we may continue to store your information or use your information for legal proceedings or for protecting the rights of any other person.
  • You have the right to ask us to transmit the informationwe hold about you to another person or company in a structured, commonly-used and machine-readable format. Please note that this right can only be exercised in certain circumstances and, if you ask us to transmit your information and we are unable to do so, we will explain why not.
  • Where we use/store your information because it is necessary for our legitimate business interests, you have the right to object to us using/storing your information. We will stop using/storing your information unless we can demonstrate why we believe we have a legitimate business interest which is more important than your interests, rights and freedoms.
  • Where we use/store your data because you have given us your specific, informed and unambiguous consent, you have the right to withdraw your consentat any time.
  • You have the right to object to us using/storing your information for direct marketing purposes.

If you are unhappy with how we have collected or used your data, you have the right to complain to the Information Commissioner’s Office (ICO).

Cookies

By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

What Are Cookies?

A cookie consists of information sent by a web server to a web browser and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser.

We do not use “session” or “persistent” cookies on the website.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: //www.google.com/privacypolicy.html.

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third-party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.

How we use cookies

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added, and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.

Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.

You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

You may choose to restrict the collection or use of your personal information. If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at eventenquiries@tx2events.com

You may request details of personal information which we hold about you. If you would like a copy of the information held on you please write to tx2events, 4 Wellside Gardens, London SW14 7AD

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible. We will promptly correct any information found to be incorrect.